L limengyu0915 Any.do for iPhone.Next time you go to the store, share your shopping list on Keep and watch as items get checked off in real time. A very useful project management app. Access Any.do on mobile, laptop, desktop, tablet and even your watch Your tasks are automatically synced across all of your devices, giving you ultimate control. Wherever you are, take your to do list with you.Here are the apps that have found a permanent place in my toolbox — as well as why, in searching for the “perfect app,” you’re probably being too hard on yourself. Over the years, I personally have downloaded nearly 1,000 apps — and learned a lot about true productivity along the way. Get things done together, faster.Apps can easily overwhelm and overstimulate the brain of someone with attention deficit disorder ( ADHD or ADD).
Apps do some magical things, but every app, tool, and calendar requires us to engage with it. But there are sites, like If This, Then That and Zapier that can add a photo to a Dropbox folder when someone tags me on Facebook. There is no app that will solve our challenges. Its intuitive UI and themed structure provide smooth and efficient task scheduling.Apps are not silver bullets. Microsoft To Do, as mentioned earlier, is a brand new task scheduling app, which offers almost all the features of an ideal to-do list app. To-Do List App Free And OpenYou can use paper, a bullet journal, a dry-erase board, or an app. It does not matter which tool you use. Review and update your plan five times throughout the day. 2020 Joplin is the best free and open-source note-taking app available.If you want to boost your productivity, at the start of every day, spend at least five minutes planning your day. But no to-do list app will do the task for you.You can take notes, make to-do list and sync your notes across devices by. You can rearrange the items, put them in columns, color-code them, add pictures, and have them emailed or texted to you. Would you like an additional screen for your calendar? Do you have a tablet? Get the app Duet. My calendar stays open on one of my computer screens. When we accept that fact, we can create an action plan to review our plans.I look at my calendar and my task list literally 30 times a day. We need to accept the fact that we struggle with CRS — Can’t Remember Stuff. If you want to get more accomplished, keep reviewing your list throughout the day. Switch every week or every day for your daily to-do’s, if you like. The good news, and maybe the bad news, is that you can use as many as you want. Google your TV model and your computer model with the term “second monitor.” (If you have kids, ask them.) What Apps Are Best for Managing a To-Do List?When it comes to to-do list apps, there are lots of options. I have four displays.Do you have an unused TV? You might be able to turn that into a monitor, too. I don’t love it, but it works well enough. I’ve been using it for over a year. I do.Since I work with a team, which requires sharing and delegating tasks, I use Asana. I move things back and forth all the time. My projects have the year in each heading, and each column has the following header: “Today,” “This Week,” “Next Week,” “This Month,” “Next Month,” and “This Quarter.” Think of the items in each column as flexible. If I complete it in one place, that is reflected in other places.I have several different project boards in Asana, and I do the bulk of my daily/weekly/monthly/quarterly and yearly planning on boards as well. I also like the fact that I can add a photo to the board and have a task exist in more than one project at a time. I like boards because they are more visual. Remember, though, you have to do the task. You can’t go wrong with either of these. These interfaces are like digital notecards that you can move between columns. And as with my calendar, I review and update Asana many times a day.Another tool, similar to Asana, is Trello, which allows the boards to interface. On my iPhone and tablets, I use Calendars 5.Just as I wouldn’t recommend doing the Saturday New York Times crossword puzzle in pen, I would write on my paper calendar in pencil. On my iMac, I use iCal, but I use the Google Calendars that are imported into iCal. I use iCal, which talks to Google Calendar, to my wife’s iCal, and to my online appointment scheduler, ScheduleOnce. Your calendar is your friend.I’m an online calendar power user. Keep it out, and keep it open. What matters is that you use it, you take it with you, and you look at it every day. Free usenet client for mac os xHow Setting Up Systems Can Improve Your ProductivityA big lesson I’ve learned as a productivity nerd has come from books, like Procrastinate on Purpose, E-Myth, and The ONE Thing. If you list something but it doesn’t get done, find another time on your calendar to do it. Nobody gets everything on their to-do list done. You can create templates with fill-in-the-blanks, dropdown menus, and the like. It enables you to make up your own shortcut code, and when you type that code, it will expand into a larger string of text. My favorite tool for things like this is TextExpander. If it takes me five minutes to respond to one email, and I respond to 10 emails a day, every day, I am better off spending two hours straight on an email response if I can systematize it. Do not do this first thing in the morning. As much as I dislike the phone, from a time-efficiency standpoint, many of the emails that we send or reply to would be faster to handle on the phone.Set a time to check, process, and respond to your email. To say that I don’t like email is an understatement. Best Email-Taming AppsYour email inbox is a list of other people’s priorities. Search for email filters and your email provider (Gmail/Yahoo/Outlook), and you will find videos on how to do this. I’m not going to explain how to do that here, but there is a little website called YouTube that can show you how. Email filters help you identify priority emails, as well as newsletters, spam, and less important email. If your boss requires you to keep them on, it may be worth having a conversation about that.You don’t want to miss any important emails, so set up email filters. You can snooze an email and have it reappear at the top of your inbox by time or by location. It also allows you to unsubscribe to any emails you no longer want.The last tool for email is for Gmail. The app will roll all of your subscription email newsletters into a daily or weekly digest. What Apps Share, Store, and Save Email?Dropbox makes storing, sharing, and saving files easy, and they rolled out a new feature called Smart Sync. It is a real help to email jugglers. Other apps do this as well, so if you’re not a Gmail user, log on to your app store and see if your email provider has this feature. He is highly gifted and is an amazing speller. Can Apps Improve My Writing?My son is six years old. But I’ve yet to meet someone with ADHD who can keep track of what goes where. If you can do that, more power to you. This is helpful when you have more than two terabytes of files, and you work on multiple computers.I know people who use five different free cloud programs, because they don’t want to pay for file storage. Apps that Help You Stay on TaskI wasn’t planning on writing about headphones, but as I thought about which technology I depend on, I decided to include it. If you need a comma, or use one unnecessarily, Grammarly will see that, too. If you often confuse “then” with “than,” Grammarly will tell you. Grammarly is a Web plug-in that helps with spelling and grammar when you’re typing online. If they were lost or broken, I would not think twice about replacing them. You know the saying, “Once a luxury, now a necessity”? My Bose headphones have become that. I didn’t know how much these headphones would eliminate auditory distractions. I use them for podcasting and my online coaching groups. I viewed these headphones with a $400 price tag as a luxury, even though I wear them most of the day. We go through the day in a brain fog, and when we want to wind down for the evening, our brain wakes up, and the cycle continues.I call it the “ADHD-Productivity Sleep Cycle”: We stay up late to finish work, so we’re tired and have trouble focusing the next day, so we stay up late to finish work.The Sleep Cycle app gives us a way to interrupt this pattern. If we are in a deep phase of sleep when the alarm goes off, we’ll be groggy for the first few hours of the day. The problem with going to bed too late comes when that alarm goes off. ![]()
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